vcVendorCredits
FOR DISTRIBUTORS & WHOLESALERS

Find the credits.
Follow the evidence.
Close the loop.

One clear view of missing, partial and unapplied supplier credits — from approved return to accounts payable.

Get a free credit audit See a worked example

90-day historical review · No ERP write access · Human-verified findings

RECONCILIATION WORKSPACESample data
See what’s still outstanding.
Potential credits to review€18,420.00Not confirmed recoveries · EUR only
Nordline DistributionMissing credit · RMA-2408
€6,840.00
Meridian ToolsMissing credit · RET-1082
€3,290.00
Arcwell ComponentsPartial credit · RMA-2416
€3,120.00
Explore the sample workspace
Three exports. One review.Approved returns / RMAsIssued credit notesAP applications
THE GAP BETWEEN AGREED AND APPLIED

Approved isn’t
the same as credited.

See which records need attention, why they were flagged and what to check next. Potential exposure stays separate from confirmed recovery.

01

Missing credits

An expected credit is overdue, with no matching note in the agreed export.

02

Partial credits

Matched credit notes add up to less than the expected amount.

03

Unapplied credits

A credit note has a remaining balance after its application window.

TRY VENDORCREDITS IN ACTION

Return approved. What happens to the credit?

A supplier approved €10,000, issued an €8,000 credit, and finance applied €5,000. Change the numbers, inspect the evidence and work through to reconciliation.

Try the interactive example
Fictional data · EUR

RMA-DEMO-01

Approved amount
€10,000.00
Credit issued
€8,000.00
Applied to invoices
€5,000.00

€2,000 for purchasing to investigate. €3,000 for finance to review. Amounts require verification.

Open this case
NO ACCOUNT. NO DATA UPLOAD.

Start with your own check.

Separate an issuance gap from an application gap. Use a local calculator, download the tracker and follow the review checklist.

Calculate the two gapsExcel tracker + instructionsMonth-end review checklist
FROM A CREDIT PROBLEM TO THE NEXT STEP

Which credit question are you reviewing?

Approved return, missing credit

Check the agreed deadline, approval evidence and export completeness.

See the practical workflow

Credit issued, balance still open

Separate the issued document from its application in accounts payable.

See the practical workflow

Need a second pair of eyes?

See the review scope, required records and example deliverables.

See the practical workflow
A FOCUSED FIRST ENGAGEMENT

Know what you’ll get.
Before you share data.

A free, scoped audit for qualified private-beta companies. No subscription checkout and no integration project to start.

Discuss your audit
  1. 01

    Agree the scope

    Selected suppliers, 90 historical days and a documented data-handling agreement.

  2. 02

    Check the exports

    Confirm completeness, exact identifiers, dates and original currencies.

  3. 03

    Review the findings

    A prioritized queue with source evidence, calculations and human review.

  4. 04

    Leave with a clear handoff

    An exception export, evidence report and next steps for your finance team.

BUILT AROUND YOUR EXISTING PROCESS

For teams where
returns are routine.

Distributors, importers and wholesalers handling regular RMAs, supplier credits and month-end reconciliation across multiple vendors.

ElectronicsTools & industrialSpare partsE-commerce

Your books. Your decisions.

No payments. No automatic supplier emails. No changes to your accounting records. Read-only checks on agreed exports.

Our data-handling approach
START WITHOUT SHARING FINANCIAL FILES

Keep control of
what you disclose.

Explore the fictional demo first. For an agreed pilot, prepare only the required fields and keep the supplier-name lookup inside your company.

Review security and data handling

Names can stay with you.

Replace supplier and document identifiers locally. Amounts and dates remain sensitive: coding reduces exposure, but does not make an export anonymous.

See the local preparation tool
BEFORE YOU START

The practical questions.

What does the free audit include?

An agreed 90-day historical scope, selected suppliers, a reviewed exception queue and an evidence handoff. Qualification and scope are confirmed before any financial files are transferred.

Do you connect to our ERP?

Not in this release. The pilot accepts normalized JSON or our CSV template through an invitation-only workspace. PDF extraction, supplier-statement matching and live integrations are not connected features.

Does an exception mean we are owed money?

No. Export completeness, timing and business context matter. Findings are potential discrepancies for your finance team to verify, not confirmed recoveries or accounting entries.

What happens after the audit?

We review usefulness together. If a recurring paid pilot makes sense, scope and pricing are agreed separately. There is no automatic conversion, subscription or payment.

Can I send you financial files now?

Please do not attach them to the initial enquiry. Storage region, access, retention, deletion and processing terms must be agreed before a real-data pilot.

START WITH THE EVIDENCE

One focused audit.
A clearer next step.

Find out whether a supplier-credit review is useful for your business.

Request your free audit Qualified private-beta companies · Scope agreed before data transfer